Bev Vincent

by Bev Vincent

In his endnotes for the short story “N.” in Just After Sunset, Stephen King postulates that “everyone suffers OCD to one degree or another.” What does that have to do with submission tracking? I’ll get to that shortly.

I concur with King’s theory, though I would add that most people’s version of the disorder can be written off as mere quirks. I, for example, have a mild obsession with numbers. Even before the recent roller coaster ride on Wall Street, I monitored the Dow Jones values each day, and I keep tabs on the exchange rate between the US and Canadian dollars. When I’m at the gym, I watch the calorie counter and the heart rate monitor as much as I watch the TVs hanging in front of me.

Back in the 1990s, when I was cycling seriously, I kept a log that recorded my daily distance, time and calculated average speed. While I was riding, I focused on my rpm, changing gears to keep it in the 90-100 range.

Here’s one I picked up from my father: I keep a logbook in the car where I record the mileage and amount of gas at every fill-up. At one time, I used to enter that data into a spreadsheet and monitor mpg trends. It told me when I needed a tune-up clearer than anything else. My wife has given up asking me why I still keep track of that information. I can use the “tune-up” excuse, but that’s probably not the complete truth. I simply have a mild fixation with numbers. It doesn’t interfere with my life.

So, this is where it gets a little odd—if it isn’t weird already. I track my short story submissions four different ways.

The first thing I see when I enter my office is an erasable white board. It lists the short stories I currently have seeking homes, and the market they are with. I can tell at a glance when a story is fallow. When there are too many gaps in the right-hand column of that table, I make myself go on a submission spree. I usually try to get a story right back out again, as soon as I receive a rejection note, but sometimes other business makes me fall behind.

On the computer, I use a free download called Sonar 2. It allows you to enter markets, along with contact information, editor names, URLs, full guidelines, etc. and even has a feature that will print mailing labels for you, though I haven’t used that yet. I have my own special formula for preparing a postal submission, and haven’t found reason to deviate from it. The second part of the database lets you enter short stories. You can specify word count, genre, a synopsis, etc. These two lists meet when you match a story with a market. The front panel of the program displays a list of stories (sortable by different criteria) that shows how many days a story has been out or if it has been accepted/rejected, based on your latest update. If you make a sale, you can enter the amount and keep a running tally of income that way.

On the left-hand pullout tray on my writing desk, I keep a small spiral notebook. On each page I list a short story, its word count, and each new submission by date. When I get a response, I note the date. On the left-hand pages, I list possible markets for future submissions for that particular story. When I get a rejection, I can tell at a glance exactly where the story has been already so I don’t make the stupid mistake of sending a story to a market that has already rejected it.

Finally, I use Duotrope’s online submission tracker—but not for myself. I contribute to the database of response times to help build up that resource, which I use quite often to research new potential markets for stories. I never refer back to anything I enter.

Each of these tracking methods serves a different purpose, but it seems like overkill, doesn’t it? Perhaps a tad obsessive?

All I can say in my defense is that it works for me, and I never mind that I have to update information in four places each time I hear back from a submission. I wipe the market off the white board (or, in the happy case of acceptance, erase both the story and the market). In my spiral, I put a check or an X after the submission date and write in the current date. On my computer, I click the title of the story, click on the submission record, and check a box saying I’ve had a response. And, finally, I go online to Duotrope and add the submission and all pertinent information.

Many people develop their own homegrown ways of keeping track of submissions. If you’re looking for your own solution, maybe one of these methods will suit your purposes.

Or two.

Or three . . .

– Bev Vincent

I received a surprising e-mail a few weeks ago from a grade eleven student at a magnet school in Nashville. As part of an English class on critical thinking, their teacher had assigned them my short story “One of Those Weeks” from the anthology From the Borderlands (originally Borderlands 5).

This isn’t the first time one of my stories has been read in an English class, but it’s the first time where I have absolutely no association with the teacher, the students, or the school. A couple of years ago, I was invited to speak to the Creative Writing class at the local high school. My daughter graduated from that school, so I knew the teacher. There was a connection that led to that speaking gig. In that case, the class read “Harming Obsession,” and I enjoyed the opportunity to speak with them about the story and answer their questions. In this recent situation, however, I have no idea whatsoever what led the teacher to pick my story.

Here’s the part of the essay where I digress from my message and harp on something we repeat over and over, often without feeling like we’ve conveyed the message. From the Borderlands was a Time Warner paperback. I don’t know its sales figures, but it spent one glorious week on the USA Today Top 150 Books list, coming in at #82. I used to see the book in airports all the time, and even found it on the shelf at our local grocery store. In brief, it got serious distribution. I’d be willing to bet that more people saw this story than saw all of my other stories at that point combined. Though none of us got rich off that project, this was an instance of real exposure. An editor called me up to ask whether I had a novel.

And a class several states away studied my story in their class. The students were asked to come up with theories about the meaning of its ending. They presented numerous interpretations of the story, some of them intriguing to me because they certainly weren’t in my conscious mind when I wrote it—but whose to say that I wasn’t thinking that way at some level?

The student who volunteered to contact me believed it was possible that I had written the story primarily to create the type of discussion and thinking they were undertaking. That gave me a lot more credit than I was due—though I didn’t tell them that.

I was more than happy to take some time to respond to the e-mail and subsequent letter to discuss the story with the class. However, in formulating my answer, I discovered that the story meant something different to me now than it did at the time I wrote it. I identified a subtext that seemed obvious, but one that I’d never considered before.

My daughter is an English/Creative Writing major at university so, over the past few years, I’ve had the chance to read her essays on the subject of interpretation, and on the various intents of works. There is the author’s intent, and the interpretation that each reader assigns to the text, all equally valid, and finally there is the abstract notion of the story’s intent, as if it had a consciousness of its own. Until recently, I dismissed that concept as effete intellectualism, the realm of lit. crit. researchers looking for high-minded concepts to make themselves seem important.

By revisiting “One of Those Weeks” several years after it was written, edited, revised and published, I discovered that the story might indeed have its own intent as an entity separate from me, the author. One of the best encapsulations of the story I read came from a reviewer, who was able to summarize its essence in a cleverly crafted and insightful sentence. I liked that analysis so much that I’ve often used it when discussing the story.

However, in 2008, five years after the story first appeared, I see in it something completely different. Things that I’ve experienced in the interim opened my eyes to new interpretations of something I wrote before having those experiences. It still all sounds a little artsy-fartsy to me, but I’m more of a believer in the story as an abstract entity than before.

Try rereading some of your older works, even if you think you’re completely familiar with them. You might discover that your past self can send a message through time to your present self. It’s surprising and delightful when that happens.

– Bev Vincent

I have published something on the order of fifty short stories since I began writing seriously at the beginning of the millennium. Some of the early stories appeared in what are disparagingly referred to as “for the love” (or “4theLuv”) markets. A few were published in “royalty only” anthologies (which are but a smidgen better than 4theLuv markets in that in rare cases some of them have delivered a pittance in revenue—my current record is about $18). Most of the recent ones have appeared in professional markets, some with distribution to tens or hundreds of thousands of readers.

Every now and then, someone asks me when I’m going to release a collection. Choosing from among those fifty stories (plus the twenty or so that are currently seeking homes), I could probably put together a decent volume of my short fiction. Over the past few years, I’ve been approached by reputable small press publishers to do just that.

A couple of years ago, when I was in New York on vacation with my family, I had lunch with my literary agent. Among the topics on our agenda to discuss was a then-recent proposal to do a collection. When I broached the subject, he asked me what I thought it would do to grow my readership. In other words, who would buy this collection beyond people who already knew of my work, either by direct exposure or by reputation?

As much as I would love to see a handsome volume, artfully designed by a specialty press, with an eye-catching cover illustration and a signature page for my John Hancock, I got his point. He was looking at the big picture of a career in publishing, versus the quick and easy gratification of a limited edition.

Single-author collections are a hard sell, especially for an unknown author like me. No mainstream publisher is going to release a collection of my stories, and few people are going to splurge on a $30-$50 small press edition from someone they’ve never read before—assuming they hear about the book in the first place. The total print run would logically be something on the order of 250 copies, enough to satisfy the people already familiar with my writing and maybe a handful of others. As my agent asked, how would that expand my readership? The book might satisfy readers looking for more of my work, but what would it do for me?

Instead of rushing into faster but lower-reaching deals to get a novel or a story collection in print, I’ve decided to be patient. I’m not young—but I’m not exactly old, either, so I have time to improve my skills and come up with something that New York wants to publish. Maybe it will be the novel my agent is currently reviewing, or maybe it won’t be until three or four more manuscripts down the line. Maybe ten—who knows?

Perhaps I have delusions of grandeur, or think more highly of my writing than reality might suggest, but I have decided, for better or for worse, to aim as high as possible for my books. Perhaps I have the luxury of doing this because I’ve already had my ego fulfilled by publishing one book through a mainstream publisher. If I never succeed at that level with my fiction, at least there’s that.

If I were to achieve some success with novels, then it might be time to think about a story collection, when it could actually appeal to a wider group of people who’ve heard my name, perhaps read things about my work, and want to test out my writing in smaller doses than committing to a novel. That could actually benefit my career. All in a best-case universe, of course. There are many hurdles to leap before that joyous day. I accept the possibility that some of these hurdles may be insurmountable.

This essay was inspired in part by a recent discussion about authors who may have published too early—writers who appear content to only publish in the small press, or who seem too impatient to try to break out at a higher level. I’ve given the subject a lot of thought over the past few years. Robert McCammon ultimately withdrew his first four books because he felt he had been published too soon, when he was still learning his craft. I’m not sure I agree with his assessment of his early novels, but I respect the high standards he has decided to set for himself.

As I said, maybe I’m deluding myself about the potential for my writing. My agent doesn’t think so, which is encouraging. Everyone in this business has different goals, different reasons for doing what they do. Different needs they want to have met. I already have a shelf full of anthologies that prove to my ego that I can be published. My goal at this point (subject to change without notice) is to continue to be published well.